Inspection Schemes
Software for inspection schemes
When every device in your scheme needs a unique tag, a full inspection history and a status anyone can check, paper and spreadsheets stop working. 16i builds inspection platforms that follow each device from its first inspection to its latest, and make the result easy to verify.
From first inspection to annual re-inspection
Registration: the device is added with its owner, manufacturer details and a unique tag or ID.
Initial inspection: a registered inspector completes your inspection form on site, with photos and measurements.
Result and tag: the result is recorded against your scheme's rules, and the tag goes live on your public register.
Re-inspection reminders: owners and inspection bodies are reminded before the next inspection is due.
History: every inspection, repair and change of owner stays on the device's record for good.
What an inspection platform has to get right
Inspection forms that follow your standard
No two schemes inspect in the same way. Your forms, question dependencies, pass and fail criteria and required evidence are set up to match your standard, and updated when the standard changes.
Clear results at a glance
On PIPA, we use a traffic light system of Pass, Advisory and Fail, so inspectors and the scheme office can see problem areas immediately. Inspectors can also compare a new report with the device's previous one to spot inconsistencies before they submit.
Built for working on site
Complex reports broken into manageable sections, with progress saved automatically at each step so nobody loses work. Designed to be used on a tablet as easily as at a desk.
Inspectors and inspection bodies with clear scopes
Each inspection body and inspector sees the devices and inspections they are responsible for, and can only sign off what their scope allows. Your scheme office sees everything.
Defects followed through
Failed items are tracked through to repair and re-test, so a device does not return to the register until it should.
Tags anyone can check
A tag is only worth something if people can check it. On PIPA, every tag and report generated on the platform can be viewed by anyone on the scheme's website. That protects the scheme's reputation and makes it harder to pass off an uninspected device as safe. See public register software.
Our work with PIPA
Building a national inspection and certification platform
"It doesn't matter what challenges we have faced or problems encountered day in day out, they have always come back in a friendly and professional manner. 16i have delivered solutions that have addressed our problems, continually improving the product and providing development opportunities to achieve everything we are trying to here at PIPA."
Craig Whitelock-Wainwright, Project Manager, PIPA
For inspection schemes of every kind
Play and leisure equipment, including inflatables and playgrounds
Amusement devices and fairground rides
Storage racking and warehouse equipment
Gates, doors and fire doors
Lifting, access and work at height equipment
Any scheme where an inspector checks something and gives it a status
How we work
1. Understand the scheme
We start with how your scheme actually runs: who registers, who inspects, who certifies, what the public needs to check, and where the admin time goes today.
2. Design around the people who use it
Inspectors in the field, your office team, members and the public all need different things. We design each journey with you and review it at every stage.
3. Build it properly
Your rules, forms and certificates configured on a proven core, with your existing records migrated, cleaned and checked before anything goes live.
4. Launch and support
Your office stays first-line support for your members. We support your team, keep the platform secure and make changes as your standards and regulations move.
Why inspection schemes choose 16i
We have built platforms for two national inspection schemes, including the national inspection and certification platform for inflatable play equipment
We have built this enough times to have a proven core, so you are not paying us to start from scratch, but every scheme gets its own rules and configuration
You work directly with the people designing and building your platform, not an account layer
B Corp certified, Cyber Essentials certified and a Microsoft partner
Established in 2010 and based in Cheltenham, Gloucestershire, and happy to come to you
Frequently asked questions
Can we keep our existing tag numbers?
Yes. We import your existing devices and tag numbers, so nothing has to be re-tagged.
Can inspection bodies see only their own work?
Yes. Each inspection body and inspector sees the devices and inspections they are responsible for, while your scheme office sees everything.
What happens when our inspection standard changes?
Forms and rules are configurable, so most changes to a standard are made in settings rather than by rebuilding the platform.
How much does it cost?
Every platform has a one-off setup fee and an annual licence, sized to your scheme. Typical costs are on our scheme platforms page, and we will always give you a clear, fixed proposal after an initial conversation.
Talk to us about your inspection scheme
If your scheme is outgrowing its current system, or you are planning a new one, we would welcome a conversation.